Hong Kong Company Compliance Requirements

A Hong Kong registered company must comply with the below requirements, under the Hong Kong Companies Ordinance:

Annual Return

  • File an Annual Return with the Companies Registry according to the anniversary date of its incorporation each year
  • File Notifications of Changes with the Companies Registry if there are any changes in shareholding, directors, registered office etc during the year

Business Registration Renewal

  • Renew Business Registration Certificate with the Inland Revenue Department (IRD) one month before expiry on an annual basis or once every three years, as the case may be

Tax Return

  • Submit Profits Tax Return to IRD every year to assess the tax liability of the company
  • A newly incorporated company will receive its first Profits Tax Return in 18 months after the date of commencement of business or the date of incorporation
  • File Employer’s Return with IRD to report salary paid to employee in Hong Kong each year

Auditor’s Report: prepare the following supporting documents upon submission of Profits Tax Return under the Inland Revenue Ordinance:

  • a certified true copy of Balance Sheet, Income Statement and Auditor’s Report (collectively name as audited financial statements)
  • a tax computations with supporting schedules showing how the amount of assessable profits (or adjusted loss) has been arrived at
  • other documents as specified in the Notes and Instructions to Profits Tax Return

Books of Accounts and Business Records  

  • Maintain sufficient books of accounts and business records in order to prepare audited financial statements for tax return filing
  • Such business records must be kept for at least 7 years

Notification of Employment: give written notice to the IRD for employing individuals in Hong Kong, notification is required to submit no later than 3 months after the date of commencement of employment, stating:

  • full name and address of the individual
  • date of commencement
  • terms of employment

Annual General Meeting

  • Hold the first Annual General Meeting (AGM) within 18 months of incorporation
  • Unless the Registrar of Companies agrees in writing to an extension in a particular case, the period between AGMs must not exceed 15 months